What is the Artifacts tab?
The Artifacts tab in Scribe Optimize is where you can find the outputs you create with the Optimize Agent, keep working on them, and share them with others.
Think of it as a place to keep the documents, reports, charts, tables, process maps, and other deliverables that come out of your Optimize conversations.
What is an Artifact?
An Artifact is a structured output generated from a conversation with the Optimize Agent. It can be a document, chart, table, process map, or a custom combination of different formats.
For example, you can create:
- A business case or project brief for a workflow improvement
- A chart showing how app usage changes over time
- A table summarizing workflow metrics
- A process map showing how work is currently done
- A custom Artifact that combines written analysis, charts, tables, and process maps
Creating and refining an Artifact
You can start a new Artifact in two ways: by selecting + New Artifact, or by selecting the Ask Agent button in the bottom-right corner of the page.
You can also choose from Artifact suggestions provided by the Optimize Agent. When you choose an Artifact type, the Agent helps you build it and may ask which teams or workflow data to include. You can continue chatting with the Agent to add context, change the focus, or refine the output.
Artifacts open alongside the Agent, so you can work on the output while continuing the conversation. Depending on the Artifact type, you can also edit it directly. Changes are saved as new versions.
Artifacts on team pages
Each team has an Artifacts tab that shows Artifacts related to that team, as well as Artifacts shared with the team.
Sharing Artifacts
Artifacts are private by default. You can share an Artifact with specific people, a team, or everyone in your Optimize organization.
People you share an Artifact with receive view access. You can also copy a link to share the Artifact directly.
Exporting Artifacts
You can export an Artifact from its page or from the Actions menu. Artifacts can be exported as:
- Word documents
- PDF files
- Markdown files
Scheduling Artifact updates
Documents can update automatically on a recurring schedule. This is useful when you want to track a workflow, project, or metric over time without asking the Agent the same question again.
Available schedules include:
- Weekly
- Every two weeks
- Monthly
- Quarterly
Scheduled updates are supported for documents, including business cases and project briefs. Charts and process maps can also update automatically when they are embedded in a document. Standalone charts, graphs, and process maps cannot currently be scheduled. Each scheduled run creates a new version of the Artifact.
Learn more
For more information about scheduled updates, see Scheduled updates in Optimize.